Information plays a significant role in our daily life, and it is an important asset for any organizations. Even for health care industry, it is necessary to process information with due care ensuring that information is processed legally, securely, efficiently and effectively, which can be ensured by Information governance(IG).
If we search for information governance we will find several definitions among them Gartner Define IG as “The specification of decision rights and an accountability framework to ensure appropriate behavior in the valuation, creation, storage, use, archiving and deletion of information. It includes the processes, roles and policies, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals.”In this time of globalization, the entire world is connected, which expands the necessity of IG beyond the boundary of four walls of an organization.
In terms of health care facilities, it is important to make certain that information is available in the best position to support health and healthcare. American Health Information Management Association (AHIMA) is dedicated to serve that role by advancing information governance in the healthcare industry. Being one of the Leading Information Governance for Healthcare, AHIMA ensures the quality and integrity of all types of information that is necessary to safe, high quality, cost effective care and the improvement of the health of individuals and populations, is maintained.
American Health Information Management Association has released new guidelines on information governance, which will help healthcare institutions to manage their information properly. The guidelines summarized several principles to manage the healthcare institution’s information.1. Accountability:One of the leader of the organization will be accountable for information governance and should represent program responsibility for information management to appropriate individuals.2. Transparency:Information governance need to be held on transparent manner and documentation need to be available to the organization’s workforce or other interested parties within legal or regulatory limitations, and consistent with the organization’s business needs.3.
Integrity: Information management will guarantee the reliability and authenticity of the data, which is expected by not only patients but also the stakeholders or investors or regulatory agency.For the healthcare industry, this is important to safeguard the trust.4. Protection: An information governance program must guarantee the protection of data from violation, fraud and loss. Data need to be kept private, confidential, secret, classified, essential to business continuity, or otherwise requires protection.5. Compliance: The information governance program will follow all applicable laws, standards or policies.
6. Availability: The information governance strategy will ensure data is accessible to stakeholders.7. Retention:Information will be stored if necessary based on legal, financial, operational or other requirements.8.
Disposition: Any information the organization no longer needs will be disposed of in a safe and legal manner.