ABSTRACT:Withthe computerization of business, the hr module in ERP has a fixed of richfeatures and integrates seamlessly with different modules. Employer aid makingplans (ERP) systems are followed by way of the various educational institutesfor key administrative and educational offerings. ERP based totally hr modulegives huge answers for HR branch making it feasible for different branch to getadmission to worker records. SAP ERP (Enterprise Resource Planning) iscommercial software that integrates all the information in single software,considering various factors like time and cost. This helps to manage thecomplete information and process about the employees in an organization. Thispaper focuses on technique of ERP-based totally HR module for educationalinstitutes to utilize the human sources.
II.INTRODUCTION:Forany educational institute, the data in their statistics device is a file, afolder, a e book, or any digital information from any electronic tool. The ERP machineis the quality answer for any information system which continues your systemssimple after which builds your system structure in this base over a time.Optimizationand useful resource usage is the key component of any enterprise which has thewillingness to attain the first-class result from the prevailinginfrastructure. Institute control is largest mission for any agency to availthe favoured desires, excellent and the targets.
ERP structures are followed bythe numerous educational institutes for key administrative and academicservices. The combination of all enterprise capabilities in educationalinstitute surroundings represents the mixing of systems for management, humanuseful resource control (monitoring of employees) and finance (accounting,payments, investments and finances) that was once supported by way of separateand often incompatible data applications. Nowadays, human assets managementis being renewed in companies and turning into one of the essential features ofthe challenge management. Human resource management is a function within anorganization that mainly focuses on management, recruitment and providingdirection for the people working in an organization. III.ENTERPRISE RESOURCE PLANNING SYSTEMEnterprise ResourcePlanning (ERP) is a software that integrates all departments and functionsacross a company onto a single computer system that can serve all thosedepartments’ particular needs. ERP is a common name for all software providedby various vendors. Some of the ERP vendorsare SAP, ORACLE, BANN, Microsoft etc.
The Enterprise Resource Planning solutionthrough SAP (a software package) is found to be suitable to deal with our hugenetwork of business.BENEFITSOF SAP-ERP:· SAPis used in all business management tasks of a company, including payinginvoices, entering orders, managing product and customer information, andcontrolling finances. · SAPmanages these business management tasks in modules that all work together inone system by sharing information. · SAPR/3 works using one common database so that when information that is entered inthe system by one part of an organization is immediately available to all otherparts of the organization. · Increaseinventory turns, increase inventory accuracy rate, reduce inventory costs,reduce setup times, and reduce paper work. Provide greater and effectivecontrol on account, higher quality, less re-work improves supply demand linkagewith remote locations and branches in different locations.
3-TIER ARCHITECTURE OF SAPPresentation Layer:Typically installed on a PC, provides the SAP Graphical User Interface.Application Layer:Executes the business logic, process client transactions, print jobs, runningreports, co-ordinate access to the Database. Database Layer: Storesboth the business generated data and SAP application programs, which are loadedinto application servers from the database at run-time.****** DIAG******* NEED OF ERP SYSTEM IN EDUCATIONAL INSTITUTES For any educational institute,the importance of data for any information system be it a file, a folder, abook, or any electronic data from any electronic device. The entire objectiveof building any information system and processes that system which includeso It has structured information.o It does not have duplicate information.o It provides user decision making capabilities.
o User satisfaction is met for its objective.*******DIAGRAM*****RE-ENGINEERINGReengineering is a conceptthis is applicable to all industries, specially information and communicationtechnology (ict) tasks no matter organizational type, length, subculture, orlocation. The business enterprise aid making plans (erp) machine regularlycalls for agencies to trade their current business methods to harmonizefunctional activities. APPLICATION OF RE-ENGINEERING: ERP (Enterprise ResourcePlanning) are integrated sets of software developed to share data across theorganization for reducing redundant business processes. These systems aredeployed in an organization to streamline its functions. SAP is the tool orsoftware suite that is being implemented as part of re-engineering processesranging from entering an order to maintenance activities, invoicing, and beyond.
The Enterprise Resource Planning revolves around Business ProcessRe-engineering (BPR). PHASES OF ERP SAP SAP is not just a softwarepackage, which can be loaded in a computer and used. It is a stage by stagedevelopment process. It involves many stages developed by a huge team for atleast 18 months of work.
The phases of ERP, i.e..
,Accelerated SAP (ASAP) tools are tailor-made for an effective, fast, andwell-organized SAP R/3 implementation. • Project Preparation – Define Goals & objective,Clarify Scope, Strategy, schedule and resources • Business Blueprint- requirement workshops, documentbusiness process, define baseline scope, refine overall schedule. • Realization – System implementation, testing andrelease it for production. • Final Preparation – testing, end user training, systemmanagement and cut over activities • Go Live & Support – Pre-production to liveproduction and support organizationERP BASED HR MODULE:A. HUMAN RESOURCE(HR) MODULE:Humanresource management is a function within an organization that mainly focuses onmanagement, recruitment and providing direction for the people working in anorganization.
The human resource management part that especially deals withtraining and development of the employees. Human resource development includestraining an individual after he/she is first hired, providing opportunities tolearn new skills, distributing resources that are beneficial for the employee’stasks, and any other developmental activities.B.ERP BASED HR MODULE:To utilize the available human resources in a goodmanner to get the work done effectively to the maximum satisfaction of theindividual personnel, ERP-based HR module will be implemented in educational organizations.HR module which is described in this paper is the combinations of followingsub- modules: 1. OrganizationalManagement 2. PersonnelAdministration 3.
TimeManagement 4. PayrollAccounting 1. Organizational Management Organizational management includes, organizationalstructure, staffing schedules & task description. It refers to thestatistics structure of organizational information. It’s miles the field thatdevelops and tracks the data on how units in an enterprise fit together.
Withinorganizational control, a structure is defined that illustrates departments,positions connected to the departments, jobs and attributes related to thepositions after which the positions held with the aid of personnel. Figure 2 shows the data model & relationshipamong them. This data model contains various data objects that are useful fordefining structure in sap hr organizational management sub module.2. Personal administrationThe personal management comprises of hr master data,employee’s administration, recruitment and salary administration. Theemployee’s management sub module especially offers with the private statisticsof worker. It keeps information and commands for brand new hires, rehires,status adjustments, transfers, salary increases, promotions, leaves, andterminations.It consists of all master data, systemconfiguration, and transactions to complete the Hire to Retire (or, as somesay, Fire) process.
It includes the following information and processes. Figure 3 showsthe typical hire to retire business process associated with the HR module. o PersonnelManagement o Recruitment o OrganizationStructure o CompensationManagement o PersonnelDevelopment 3. Timemanagement Time management consists of shift planning, time recording, leave management. the work time modulegathers standardized time and work associated efforts. in this sub module weare able to hold academic calendar and additionally shift report of employee.figure 4 indicates the time control evaluation system for hr module.
4. Payroll Accounting payroll system consists of salary management,statutory reporting, and attendance control for salary calculation. the payrollmodule automates the pay technique via collecting facts on worker time andattendance, calculating various deductions and taxes, and producing periodicpay cheques and worker tax reviews. this module can embody all worker-associatedtransactions in addition to integrate with existing monetary managementstructures Figure 5shows the flow chart of HR module for Payroll management.
Consistent with the general integration of sap R/3,the HR module shares statistics with other modules. the payroll tactics usebills payable features to print cheques, manipulate charge and bank records,and manner bills to tax government and other third-party vendors. payrollresults are also posted to preferred ledger money owed to be used in periodicincome and cost reporting. CONCLUSIONCommunication is thebuzzword of today’s world. Forany enterprise to get success in its’ own arena,it has tomake its communication infrastructure strong.
It is true for anorganization which is already in the development phase whichfeeds solutions ofEnterprise ResourcePlanning.