My system management experience lies with the Superior Court of California, County of Santa Clara.
My earliest experience was in February 1984 for the Civil Division of the Municipal Court were I helped developed the Civil Register of Actions. I tested and set up new table codes for documents that would be processed at the counter. My knowledge and experience continued and expanded to the use of the Criminal Justice Information Center (CJIC) in the I than began Criminal Division of the Court. While assigned to the Accounting Unit at the Hall of Justice part of my duties included developing the new Cash Bail System.
I interacted with the Finance Fiscal Officer and helped refine the system. While assigned to this Unit I supervised 7 Legal Process Clerk IIIs and 1 Accountant Assistant. I was the direct contact between the Court and the County IT department.I assisted in the development of possible solutions in the issues that were submitted to the IT department from Court operations.
Additionally, I assisted in the development of the Bail Bond template program which included revising screen formats to expedite processing bail bonds forfeitures with speed and accuracy. Presently my assignment is at Traffic facility in San Jose. I supervise 3 Accountant Assistants (now known as Fiscal Specialist who report to Finance) and 3 support staff.I initiated the process of refining the Bail Apply/Forfeiture process. Together with my staff we established a process for the bail apply and forfeiture process. As a key member for testing the Accounting module I was directly involved to ensure all problems or issues were addressed before the new case management system (UCS) was implemented at the Traffic facility. My knowledge is relied on heavily by staff and management at Traffic Court.1.
While employed for Marriott Corporation I was involved in the process of preparing per capita reports and daily audit reports in the Merchandise Department. Part of my tenure with Marriott Corporation was in the Personnel Department. My duties included processing daily reports regarding the usage of labor hours per department.I was employed as a clerk at the Santa Clara County Controllers Office I assisted in the process of reconciling the 1350 payroll account. After the employee was paid the adjustment was made on an MSJ form in which I verified that each payroll category was debited and credited correctly. Each month I made manual adjustments to ensure the account balanced.
Additionally, I was responsible for entering any revenue into the STARS system from payment voucher forms that were over $500,000.00.As a Supervisor in the Superior Court I was responsible for submitting manual counts to the Judicial Counsel on a monthly basis which showed the convictions, dismissals, and the pending cases that the Court processed. In the Accounting Division of the Hall of Justice I reviewed the Auto 123 reports to ensure that the information was correct and that the figures balanced to the county check each day. My duties associated with Traffic Court include the submittal of weekly statistics to Administration regarding Department of Revenue collections, the amount of trust that was processed weekly and revenue reports for Night Court.2. While working for Marriott Corporation I was responsible for reviewing and submitting payroll.
While at the Controllers Office I worked at the Service Desk Unit. I cancelled stale dated warrants and issued new warrants for a lost warrant to county employees. I followed procedures to ensure the warrant was cancelled properly before I issued the new warrant. I processed warrants thru the check signing machine daily for agencies that needed warrants issued for different types of payments or refunds.
I worked on specials projects for the Payroll Manager sorting and tallying State and Federal tax bills. I sorted and issued new PERS statements to employees that did not receive their statement or that were returned in the mail.While working for the Family Support Division I processed child support payments and cancelled lost or stolen warrants.
I reconciled the trust account to ensure that the outstanding checks were not more than six months old.3. a.
Microsoft Excel: Intermediateb. Other spreadsheet software? Lotus 123c. Microsoft Access: Intermediated. Oracle Financials-Nonee. KRONOS, CARS, SAP, CHRIS, TCS, PeopleSoft-TCS (Payroll)f. Other financial reporting software? STARS4. While in the Civil Division for the Municipal Court I was in charge of training employees for the new Civil Register of Actions.
I prepared training materials with step-by-step instructions showing how each process should be completed. I was involved in setting up the employee manual and used real time examples to help staff see the entire process from beginning to end.My next experience was during the implementation of the Cash Bail System in CJIC.
I prepared different scenarios that could occur when the clerk received bail at the counter. I trained the employee how to process a payment at the counter. I set up test case numbers in CJIC and allowed staff to practice on different types of transactions so they understood the complete process.While at the Traffic Facility I was a key member in setting the training material for the Accounting Module of UCS Traffic. I assisted the IT technician in making screen shots of each process that needed to be completed in the bail module, how the screen would appear before the transaction was completed and how the data would transmit and what the final screen shot would look like after the process was complete.6. While in the accounting division at the Hall of Justice I assisted in the revision of the bail bond/cash bail forfeiture procedure. We took two different procedures from the former Municipal Court and Superior Court and made one final procedure.
Each step was discussed so that all court facilities processed the bail in the same manner. Additionally I was involved on the revision of several desk procedures in the Accounting Division Unit including the Order to Show Cause, Department of Revenue and the No Complaint Desk.At the Traffic Court facility I was assisted in writing procedures for the Civil Assessment Collection Program. We wrote a process on how the daily payments that were enhanced payments would be transmitted to Department of Revenue and how we would receive verification from Department of Revenue that the payment was received and the case closed. We set up specific procedures regarding returned checks and how any adjustments would be recorded and transmitted. I personally wrote a procedure for Bail Apply/Exoneration/Forfeiture for the Director of Criminal/Traffic. I took each process and wrote a step-by-step procedure to advise the clerks how each transaction is processed and what we wanted to see as the final work product.
This procedure included screen pictures showing which button to click and what needed to be entered to make the whole process work.