The implementation of MIS will aid decision making at a senior level through the availability of critical business data.
The general quality of decision-making will improve as more structured information becomes available. As confidence in the system grows, so will the support and enthusiasm from all staff. The ability to produce reports in macro and micro detail will be beneficial to everyone within the business, not just the senior managers. The ability to communicate cross functionally using an interlinked system will result in more efficient and streamlined working practices.Following my top level audit of the process and systems in place I am pleased to be able to recommend the following packages for consideration: Accounts & Finance – a fully functional accounts package allowing departments such as Invoicing, Expenses and Procurement to log, store, retrieve and create reports for all business data and sort it into relevant sections.
It could also be used by the Buying and Ordering departments to place orders with suppliers and allow them to track the status of their order in real time.Database – this package would be shared across the business and allow virtually every department to create data stores for their information. For example, the Personnel department would use it to store personal records for every member of staff, including salaries, training records, development plans and more. The security of the information would need to be a high priority and access levels would need to be set in order to satisfy the requirements of the Data Protection Act, 1998.Project Planning – several departments would find this package beneficial as it can be used to plan resource and labour more effectively, cutting down on wasted man hours and therefore saving money. It can also be used by the Quantity Surveying team for working out project durations and the costs associated.
A reduction of 2 weeks in a house-building project could save the business considerably in monetary terms and people. Personnel would find it useful for managing training programmes.CAD Package – this is one of the most expensive elements within the package due to its complexity and the level of training users would require.
However, the benefits of accurate drawings from which estimates and costings could be derived would be hugely advantageous in the longer term. It would also exude an extremely professional image to clients and bodies such as building control, architects and surveyors. It can be programmed in such a way that once a drawing has been produced the software will automatically produce a bill of materials that can be sent to the Costing department for approval and ordering.
This would cut down on the man hours spent working out the requirements and could potentially result in a reduced headcount in that area of the business. 5) Spreadsheets – this package would be used across the business and by all levels of staff on a day-to-day basis but specifically in the Estimating, Costing and Buying teams. It is a very useful tool and can be used to produce bills of materials, scopes of work and small works programmes. Spreadsheets are extremely versatile and flexible and can be used for all simple calculating tasks that a database might be too complex for.Word Processing – although there is already a word processing package in place throughout the business it is outdated and doesn’t link to the proposed new systems. An updated version should be implemented and with adequate training can reduce the frustrations of manual administration across all levels of the business.
All departments will utilise this package and items such as letters, notices, minutes, reports and briefing papers can all be produced using standard templates resulting in improved resource efficiencies, particularly in the case of office administration.Network – incorporating all of the packages onto a company network will allow all systems to be shared where relevant so access to information is even greater still. Access levels will need to be created so that sensitive data is protected. Due to the fact that a large proportion of staff are field based it would be beneficial to incorporate extranet facilities. An extranet will provide field-based staff with the ability to access all of the same information on the company network as if they were actually in the office.This will reduce the amount of work that office based individuals have to carry out for field based staff and it will reduce the volume of paperwork, printing and faxing that is currently sent to the various sites. 8) Website – Research shows that in 2007, over 61% of the UK population had access to the Internet at home. In London and the South West regions this figure reached 69% (www.
statistics. gov. uk/cci/nugget. asp? id=8). A company website would provide an external “face” to the business and give exposure to people and organisations that may not be aware that Neville Construction Limited even existed.